Privacy Policy

Introduction

Play Grassroots League ("PGL," "we," "us," or "our") is committed to protecting your privacy and ensuring you have a positive experience on our website and services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and register for our youth football league.

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our services.

1. Information We Collect

2. How We Use Your Information

We use the information we collect for the following purposes:

• League Operations: To register players, organize matches, manage schedules, and administer the league
• Communication: To send you updates about league schedules, match information, and important announcements
• Safety & Safeguarding: To conduct background checks where required and maintain player safety records
• Insurance & Liability: To assist with insurance claims and manage public liability coverage
• Website Improvement: To analyze website usage and improve our services
• Legal Compliance: To comply with applicable laws and regulations

3. Data Protection & Security

PGL takes the security of your information seriously. We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction, including:

• Secure data storage and encryption
• Limited access to personal information
• Regular security audits and reviews
• Staff training on data protection practices

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

4. Information Sharing

PGL does not sell, trade, or rent your personal information to third parties. We do not share sensitive data such as:

• Full player names, birthdates, or ID numbers
• Player photographs or video without explicit consent
• Precise match locations or schedules with external parties
• Parent contact details with unauthorized organizations

We may share information only with trusted service providers (insurance companies, safeguarding authorities) where necessary for league operations and only under confidentiality agreements.

5. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. Player registration data is typically retained for the duration of the season plus one year for insurance and safeguarding purposes. You may request deletion of your data at any time by contacting us.

6. Children's Privacy

PGL recognizes the importance of protecting children's privacy. We collect information about minors only with verifiable parental consent. Parents/guardians have the right to:

• Review personal information we have about their child
• Request correction or deletion of their child's information
• Opt-out of certain communications or data collection
• Limit the use and sharing of their child's information

7. Your Privacy Rights

Depending on your location, you may have the following rights:

• Right to Access: Request a copy of the personal information we hold about you
• Right to Correction: Request we correct inaccurate or incomplete information
• Right to Deletion: Request we delete your personal information (subject to legal obligations)
• Right to Opt-Out: Unsubscribe from marketing communications
• Right to Data Portability: Request your data in a portable format

To exercise any of these rights, please contact us using the information provided below.

8. Changes to This Privacy Policy

PGL may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated Privacy Policy on our website and updating the "Last Updated" date. Your continued use of our services following the posting of revised Privacy Policy means you accept and agree to the changes.